Central Service Unit (ZSE) - Stiftung Preußischer Kulturbesitz

The Central Service Unit (ZSE) of the Stiftung Preußischer Kulturbesitz works for the foundation as a whole and is the central service provider for all 25 institutions of the SPK in administrative matters.

The Villa von der Heydt is the seat of the President of the Prussian Cultural Heritage Foundation. © SPK / Tomek Kwiatosz

The Presidential Office deals with fundamental issues and scientific and cultural policy topics within the President's remit that are relevant to the entire foundation. It is also responsible for cross-foundation tasks.

The SPK has set itself the goal of achieving climate neutrality by 2035. Social, ecological and economic sustainability is to be implemented in all areas of work. The Sustainability officer and her team manage and support the implementation process. She reports to the Vice-President.

The Media, Communication and Events Department brings together the SPK's public relations and media work, marketing and events. It deals in particular with cross-foundation and cultural policy issues. The press office and online editorial team are based here. The department is responsible for editing important publications such as the SPK annual report and the SPK magazine. The department designs and organises events on cross-foundation topics.

The Central Services Unit performs administrative and service tasks for the Stiftung Preußischer Kulturbesitz.

The Central Services Unit comprises the Human Resources Department, the Budget and Financial Services Department, Internal Services, the Media, Communications and Events Department, the IT, Digitisation and Organisation Department, the Construction, Building Maintenance and Operations Department, the Security Department and the Legal Department.

The Human Resources Department in the ZSE is the central point of contact for all personnel matters relating to the Foundation. It coordinates job planning and the recruitment of new employees. It also supports employees and advises managers.

The Budget and Financial Services, Internal Services Department at ZSE is responsible for the foundation's budget and accounting, from budget preparation to annual financial statements, and supports the institutions in all budgetary matters and assumes an overarching control function for the foundation's budget. The department coordinates applications for third-party funding across the foundation. The Central Procurement Office (ZVS) conducts both institution-specific and cross-institutional procurement procedures for public contracts for construction, services, supplies and concessions in accordance with public procurement law. Internal Services centrally manages fundamental matters relating to occupational health and safety at the SPK.

The IT, Digitalisation and Organisation Department is responsible for the foundation-wide strategic orientation and management of IT. The department supports the SPK's institutions in optimising processes and structures. In addition, the department ensures the provision of information technology for all ZSE employees. IT procedures related to administration are operated here for the entire SPK. The department also houses the office of the German Digital Library. The office represents the competence network and supports its work.

The Construction and Technology Department represents the SPK as the building owner in all planning and construction matters. To this end, it is the central point of contact for the Federal Government Commissioner for Culture and the Media and the federal and state authorities involved. The department accompanies projects from the initial concept development to the handover of the finished building, working closely with the SPK institutions and the Federal Office for Building and Regional Planning (BBR). It is responsible for overarching construction issues such as overall budget planning, the development of CAFM and site management of Museum Island as a UNESCO World Heritage Site. The department is also responsible for the strategic planning and operational implementation of the SPK's sustainability goals in the construction sector. In addition, it manages the special building maintenance programme, which was approved in 2020 for a period of ten years and is equipped with a considerable financial volume for the renovation of the properties.

The Legal Department is the point of contact for all legal issues within the foundation. The staff of the Legal Department advise the foundation's management and colleagues in the institutions, in particular on all property issues relating to the foundation's collection, on contractual issues, on inheritance law issues, on copyright and on legal issues relating to the foundation's terms of use and construction projects. They also perform tasks in the area of data protection.